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CASE STUDY | SAINT LEO UNIVERSITY

Streamlining decision-making with Smart Scheduling™

Moving from manual scheduling to system-driven operations at Saint Leo University

The Challenge

Reliance on manual processes

Saint Leo’s academic scheduling workflows relied heavily on manual coordination, disconnected spreadsheets, and decentralized decision-making. This created several challenges:

 

  • Limited visibility into classroom utilization
  • Difficulty aligning section capacity with projected enrollment
  • Increased risk of scheduling conflicts and ineffencies
  • Time-intensive administrative coordination across departments

 

Without centralized, real-time data, the university lacked the transparency needed to proactively manage space and optimize instructional resources.

The Solution

Centralized, data-driven scheduling

Saint Leo implemented Ad Astra to unify course, room, and event scheduling within a single platform. This transition enabled the institution to:

  • Replace manual scheduling workflows with automated, system-driven processes
  • Gain real-time visibility into classroom utilization and capacity
  • Standardize scheduling policies and improve cross-department coordination
  • Use enrollment data to inform section planning and resource allocation

By consolidating scheduling operations, Saint Leo established a more structured, data-informed approach to academic planning.

Ad Astra helped our university considerably with Academic Scheduling and Room Optimization. You can imagine the tedious work it takes to manually enter courses into rooms. With Ad Astra, it is a breeze.

 

Michelle Badger

Associate Registrar

The Results

By centralizing academic scheduling in Ad Astra, Saint Leo reduced administrative workload by approximately 40 hours per term, replacing time-intensive manual processes with automated, system-driven workflows.

 

The shift freed staff from repetitive room assignments and conflict resolution, enabling faster decision-making and more proactive schedule planning. With improved visibility into classroom utilization and section capacity, the university strengthened its ability to optimize space and support enrollment growth.

Ad Astra Products

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Essential Scheduling

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Academic Scheduling

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Data-Informed Scheduling

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Room Optimization

School Background

Saint Leo University is a private Catholic university in Saint Leo, Florida, serving approximately 18,000 students across its campus, online programs, and regional education centers. Founded in 1889, the institution focuses on flexible, values-based education for both traditional and adult learners.

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