Led by their mission, Arapahoe Community College partnered with Ad Astra in 2016. At that time, enrollment had been declining and student retention had been lagging. Ready to combat these challenges, they sought a scheduling solution that could better facilitate student course access and generate a more efficient use of resources. In four years, these efforts have yielded a data-driven scheduling process that is collaborative, student friendly, and resource efficient. We'll let you be the judge as you read their story.
Location: Littleton, Colorado
Institution Size: 8,409 (2017–18)
Arapahoe Community College’s Mission: To provide innovative and responsive educational and economic opportunities in an accessible, inclusive environment that promotes success for students, employees, and the communities we serve.
“Not only has Ad Astra been a pleasure to work with, the data we have access to has completely shifted our scheduling process to a more data-informed system. Additionally, I can review enrollment on the fly and make schedule adjustments quickly in order to open additional courses to meet student demand.”
-Rebecca Woulfe, Vice President for Instruction and Provost of Arapahoe Community College
When Arapahoe Community College began their work, they identified areas of opportunity for improvement. Discover how they've improved each challenge.
Improving enrollment ratios and balanced course ratios
Balanced course ratios have increased as overloaded course ratios have decreased. This has helped Arapahoe Community College improve its percentage of full-time students by 11% in Fall 2019.
Increasing student credit hour load and retention
Overall, there's been a 3% uptick in retention for enrolled students since 2015, the year partnership between Arapahoe Community College and Ad Astra began. Age group specific data reveals even stronger retention gains (10.5%) for 18-34-year-old students, a growing population for this community college.
Overcoming structural barriers to equity
Changes to the schedule not only positively impacted credit hour load, it also has been linked to retention rates for minority students. From the time this scheduling work began, American Indian and Alaskan, Asian, Black or African American, and Hispanic students have all shown retention gains. Asian and African American students have shown the most improvement as their rates have increased by 19%.
Reducing course cancellations
Overall, course cancellations continue to decrease. In total, Arapahoe Community College has reduced late-term cancellations by 50% since 2017, and students impacted by those cancellations decreased by 28%.
Building a annual scheduling process that is data-informed and not overly taxing on personnel
ACC transitioned recently to an annual scheduling model to help students plan their courses in advance. This planning approach requires ACC to lean heavily on student enrollment trends and pathway course sequence assessment to proactively design schedules that meet anticipated demand two or three terms out. Their partnership with Ad Astra is key to making these informed decisions. In their first fall after adopting this process, their balanced course ratio continued to improve.
Aside from student success due to available seats, Arapahoe Community College’s work is creating a more efficient, student-friendly schedule and has generated close to $349,000 in ROI. Additionally, they are using the schedule to their advantage by providing classes to increase retention of minority students.