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2024 VIRGINIA SUMMIT
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Register Today for the Virginia Summit
We are excited to provide a forum to discuss the relationship between scheduling effectiveness, student progress, and completion.
On June 4th & 5th at J. Sargeant Reynolds Community College, learn how institutions across Virginia prioritize student success and ensure financial sustainability through smart scheduling. Cost to attend is $75.
*Group discount available for schools that have 5 or more attendees. Contact Lucy McGilley for details (lmcgilley@aais.com).
Book your Virginia Summit special group hotel rate by May 9th:
Hotel Link: Click Here
Phone: 804-727-1400
Summit Details:
- J Sargeant Reynolds Community College
- 1651 East Parham Road, Richmond, VA 23228
- June 4th beginning 1 pm & ending June 5th at 4 pm, 2024
Register Here
Registration isn't complete without payment. If you need to be invoiced please email Lucy McGilley at lmcgilley@aais.com. Invoiced registrants can close out of payment on next screen.
Virginia Summit Agenda
- 12:00 – 1:00pm: Registration
- 1:00 – 1:15pm: Welcome from Reynolds Community College
by Reynolds Leadership - 1:15 – 1:30pm: Virginia Summit Kick Off
Dr. Craig Herndon, VCCS Senior Vice Chancellor - 1:30 – 2:15pm: Benchmark Report and VCCS
Laura Hunter, VP of Solution Strategy, Ad Astra - 2:15 – 2:30pm: Break/Snack
- 2:30 – 3:30pm: Scheduling Panel Discussion
Dr. Shashuna Gray, Vice President Academic Affairs and Workforce Development, Germanna Community College
Dr. Leonda Keniston, Vice President Academic Affairs, Piedmont Virginia Community College
Dr. Susan English, Education Consultant, Ad Astra - 3:30 – 4:15pm: Strategic Scheduling to Create Sustainable Program Health
Germanna Community College & Ad Astra - 4:15 – 4:30pm: Daily Wrap Up
- 5:00pm: Happy Hour
- 8:00 – 8:30am: Registration/Coffee & Bagels
- 8:30 – 8:45am: Welcome from Reynolds Community College
- 8:45 – 9:00am: VCCS Kick Off Day 2
Dr. Chris Pfautz, Director & Ad Astra Project Lead, VCCS System - 9:00 – 10:00am: Putting it all together – One Solution for VCCS Scheduling
Ad Astra - 10:10 – 10:15am: Break
- 10:15 – 12:00pm: Breakout Sessions**
- Track: Planning & Strategy
(10:15 – 11:00am) Rolling with the Annual Schedule (or not) – the benefits of annual planning
- Jennifer Polm, Associate Dean, Brightpoint Community College
- Dr. Cheri Maea, Dean of Academic and Workforce Operations, Germanna Community College
(11:15 – 12:00pm) Unlocking Insights: Unveiling Ad Astra Analytics for Registration Monitoring
- Joi Smart, Academic Data & Scheduling Analyst, Tidewater Community College - Track: Skill Building
(10:15 – 11:00am) Smart Upkeep for Super Users: A Guide for Admins
- Autre H. Metal, Associate Director of Registrar’s Office, Reynolds Community College
- Peter Carlson, Senior Implementation Consultant, Ad Astra
(11:15 – 12:00pm) Optimization - Maximizing existing space using the Room Optimization Tool
- Rania Hammad, Coordinator of Enrollment Management and Scheduling, Northern
- Peter Carlson, Senior Implementation Consultant, Ad Astra - 12:00 – 1:00pm: Working Lunch
Lunch Session Kick-off: Dr. Bill Fiege, President Brightpoint Community College
Using data to drive process and decisions: Reflection, Discussion, and Next Steps by School - 1:00 – 3:00pm: Breakout Sessions**
- Track: Planning & Strategy
(1:15 – 2:00pm) Engaging Stakeholders in a Data Informed Schedule Finalization Process
- Jennifer Polm, Associate Dean, Brightpoint Community College
(2:15 – 3:00pm) Our Process in Transitioning to Analytics Based Scheduling
- Dr. Joseph Fairchild, AVP of Academic Affairs, Virginia Peninsula Community College - Track: Skill Building
(1:15 – 2:00pm) Reporting Roundup: Utilizing Analytics to Build an Efficient Schedule
- Autre H. Metal, Associate Director of Registrar’s Office, Reynolds Community College
- Peter Carlson, Senior Implementation Consultant, Ad Astra
- Special Guest: Rania Hammad, Coordinator of Enrollment Management and Scheduling, Northern Virginia Community College
(2:15 – 3:00pm) Astra Events at NOVA Loudoun
- Dr. Laura Siko, Director of Enrollment Management, Loudoun Campus
3:00: Closing Remarks
**Break-out sessions will follow 2 tracks: Planning & Strategy, and Skill Building. Topics include room scheduling, events tips and tricks, analytics usage, reporting, building annual schedule, student conflict checking, and much more!