If you have access as a Guest or registered user to submit event requests online, you will see a link in the Main Menu titled Request Events (depending on your system's configuration, this link title may be different.) After submission, your event request will be considered by the appropriate event coordinator on campus and you will be contacted about questions, concerns or confirmation details.
Click Request Events in the Main Menu. The Event Information page is displayed.
Enter a name, attendance estimate, privacy level,
and event type (if available) for the event. There are three options in
the Privacy Level drop down menu:
Public, Semi-Private,
and Private. Generally, public
events may be viewed by everyone, including guests and non-registered
users. Semi-Private and Private events are often only visible to privileged,
registered users. The event approver may edit any event information for
appropriateness, including privacy level, before event confirmation.
Complete the customer and contact details. If you are a registered user and are logged into your account, any customer and contact information you completed previously will automatically populate the displayed fields. If you are a guest or have not previously entered customer and contact information, you will need to complete this information.
Note: Required fields are marked with a red asterisk.
Check the box labeled Contact Info same as Customer Info to copy the customer information into the contact fields.
Click Continue. The Add Meetings page displays.
Select a meeting pattern and create your event meetings. Three types of event meetings may be created:
Click Single Day Event on the Add Meetings page. The Single Day Event page will open.
Indicate the date of the event by
using the calendar tool
, or by typing the date in the Date
field in mm/dd/yyyy format. The date of the event must occur between the
earliest and latest event dates listed below the calendar tool to provide
the event approver with ample time to review your event request.
Enter the start and end time of the event, estimated attendance, and setup and tear down time (if necessary) and click Submit to create your meeting.
Click Recurring Event on the Add Meetings page. The Recurring Event page will open.
Indicate the dates of the recurring event
by using the calendar tool , or by typing the dates in the
Beginning Date and End
Date fields in mm/dd/yyyy format. The dates of the event must occur
between the earliest and latest event dates listed below the calendar
tool to provide the event approver with ample time to review your event
request.
Enter the start and end time of the event, estimated attendance, and setup and tear down time (if necessary.)
Indicate the day(s) of the week and the occurrence pattern using the provided checkboxes and radio buttons and click Submit to create your recurring meetings.
Click Spanning Event on the Add Meetings page. The Spanning Event page will open.
Choose the dates of the spanning event
by using the calendar tool
, or by typing the dates in the Beginning
Date and End Date fields
in mm/dd/yyyy format. The dates of the event must occur between the earliest
and latest event dates listed below the calendar tool to provide the event
approver with ample time to review your event request.
Enter the start and end time of the event, estimated attendance, and setup and tear down time (if necessary) and click Submit to create your spanning meetings.
Note: Events may be made up of many meetings of different types.
The meeting(s) created will be displayed in the upper portion of the Add Meetings page.
Click the Pick Rooms button to select a room for your meeting(s). The Select an Option page will appear.
There are two options for selecting a room: Describe a Room or View All Rooms (recommended). Choosing Describe a Room permits you to enter a description for a suitable room and leave the specific room assignment to the event approver. The View All Rooms option allows you to request a specific room for your meeting(s).
Place the radio button next to View All Rooms and click Continue. A list of all rooms will be displayed.
The list of rooms may be sorted and filtered to help you choose an appropriate room for your meeting(s). You may also view the details of a room by clicking the View button next to the room.
Rooms that are available for at least one
of the meeting(s) you have created will be marked with the Available label
followed by the number of meetings for which the room
is available. Rooms that are unavailable for any of your meeting(s) will
be marked with the Conflict label 
or other labels indicating
a reason for the room's unavailability.
Choose a room that is available for at least one of your meeting(s) by clicking the Select button next to the room. The Assign Room page will appear.
Assign this room to your meeting(s) by checking the box under the Assign column next to the meeting(s) or by clicking the Assign button. The building and room information will appear in the Bldg and Room columns of the meeting to indicate the room assignment.
If the room is unavailable for a meeting, no checkbox will appear next to the room. Click the Select another room button to return to the room list and choose a different room to assign to the remaining meetings.
To remove a meeting's room assignment, simply
uncheck the box next to the meeting or use one of the Unassign
buttons. The unassigned meetings may then be reassigned after a different
room has been chosen.
To remove a meeting, click the Delete
button next to the meeting.
Once all meetings have room assignments, you may click the Submit Request button to send your event request to the event approver. A request summary will appear.
The event approver will contact you with confirmation or questions regarding your event request submission.